Tender – Provision of Plans for Disaster Risk Reduction & Emergency Preparedness


Beirut Lebanon

Application Deadline

April 25th, 2021

Digital Opportunity Trust (DOT) Lebanon hereby solicits your bid for the above subject, in accordance with this document. 

Introduction of the organization

DOT Lebanon is a social enterprise – an innovator in enabling people to access and apply information and communications technologies (ICT) to create education, economic and entrepreneurial opportunities. DOT’s vision is to make these opportunities available to marginalized people, especially women and youth, as a strategy to eradicate poverty, vulnerability, and gender inequality. Established in Lebanon since 2010 with headquarters in Ottawa, Canada, DOT Lebanon provides skills development programs to build and enhance 21st-century skills within marginalized communities in Lebanon to prepare them for the jobs of the future. 

Introduction of the project

Shabake Project is about Strengthening Resilience of Lebanese Civil Society in Order to Improve Crisis Prevention and Management. Implemented by Expertise France, and funded by AFD and Danida the 3-year capacity development project aims to support local Lebanese NGOs to become lasting, key players in mitigating the effects of the Syrian crisis on Lebanon. Spanning over a period of 31 months (2019-2022), the Shabake Project consists of two components: 

▪ Component 1: NGO partner receives funding and expert assistance to build on their existing strengths and assets through designing and implementing their own capacity building plan. 

▪ Component 2: NGO partner will have the opportunity to put their new institutional changes into practice through the implementation of a project to reduce vulnerabilities within communities in Lebanon affected by the Syrian crisis. 

DOT Lebanon is accepting proposals to provide plans for Disaster Risk Reduction & Emergency Preparedness plans. 


Dear Madam/Sirs,

You are invited to submit a bid for the training details listed below.

Closing Date: 25 April 2021 – 18.00 Beirut time

Subject: Provision of Safety and Disaster Management Training



(b) RETURN OFFER: EMAIL ( ✓   ) FAX (     ) SEALED ENVELOPE (     )


Description of the Request

Development of an Organisational Disaster Risk Reduction (DRR) Plan and an Emergency Preparedness (EP) Plan  


Lebanon is prone to many natural and man-made disasters of different kinds, and the nation is vulnerable to the devastating effects of these disasters. Many of these disasters have a public health significance either directly in the case of epidemics of infectious diseases or indirectly as a result of the breakdown of the infrastructure associated with these disasters. 

DOT Lebanon is a development organization (and not a relief one), its mandate is strictly focused on empowering communities with digital and entrepreneurship skills to equip them to access better economic and educational opportunities. However, in an emergency situation, there is a need to respond to its staff and beneficiaries. 

The purpose of this initiative, therefore, is to increase the capacity of DOT Lebanon staff to plan for response, mitigation, and preparedness for disasters. 


Technical Description

After the Beirut blast (Aug. 2021), the DOT Lebanon senior management team identified the need to develop an Organisational Disaster Risk Reduction (DRR) Plan and an Emergency Preparedness (EP) Plan that will help the senior team and head of units take proactive measures and plan future responses to potential emergencies and to ensure that adequate arrangements are made in anticipation of a crisis especially to their team members and beneficiaries.

In order to formulate the DRR and EP plans several aspects are to be considered: a functioning emergency response management structure, processes to be set in places before and during an emergency, capacity building plan for skills to be acquired, partnerships mapping, business continuity plans, etc.


Some of the deliverables (not limited to the below):  


1- Tenderer Profile

Interested entities are invited to send a letter of interest to hrlebanon@dotrust.org by April 1, 2021. 

A phone call will be conducted to discuss further the needs and accordingly a proposal will be submitted by the consultant. 

The entity applying for this bid can be a freelancer, a company, an NGO and they can include in their proposal if they will be outsourcing some activities to experts.

The full proposal should include the approach, phases (a roadmap), for every phase its objectives and milestones with a corresponding timeline, a cumulative Indicative timeline for the whole project.

In addition, the proposal should include:

2- Budget 

The budget shall be presented as in Table 1. Sample Objectives are written down.



Instructions to Tenderers

  1. Bids are required to be:
    1. Valid for 60 days after the date of bid opening. A bid valid for a shorter period shall be rejected
    2. Submitted in English language, by email addressed as follows: 

The email must clearly indicate: 

Shabake (Project Title) 

Safety and Disaster Management Bid 

Name of your entity 

Date of Submission 

Att. Mrs. Christiane Baroud Waked  

Email: hrlebanon@dotrust.org

Received to the above address before the time and date – April 25th, 2021 @ 18.00.


For queries please contact the Procurement Manager Mrs. Christiane Waked Baroud at hrlebanon@dotrust.org 

Tender - Provision of Plans for Disaster Risk Reduction & Emergency Preparedness

Please note that interviews will be held on an ongoing basis during the application period, and the position may be filled before the posted application deadline.

Application Form